Adopted at the August 18, 2025, Regular Meeting
1.1 Call to Order
The first order of business shall be a determination that a quorum is present. The presiding officer shall then call the meeting to order.
1.2 Agenda
The Board may choose to use a consent agenda during meetings to provide an efficient process for approval by unanimous consent of regular, recurring, or routine matters that come before the Board or matters where no debate is anticipated. Only items that are routine or non-controversial in nature may be designated for unanimous consent.
The Director, in consultation with the Board President, may place items on the consent agenda. Items designated for unanimous consent shall be separately identified on the Board agenda as a consent agenda and shall be voted on with a roll call vote in a single motion. Full information about each item on the consent agenda shall be provided to the Board in advance of the meeting. Trustees should review the consent agenda items prior to the meeting with the expectation that no discussion will take place during the board meeting.
Any Trustee may remove an item from the consent agenda prior to the approval of the consent agenda.
Items not removed may be adopted by unanimous consent of the Board without further discussion.
Removed items may be separately considered and voted on by the Board.
Examples of items which may be placed on a consent agenda include:
- approval of Board minutes
- acceptance of gifts
- Personnel Agenda
- confirmation of pro forma items or actions that need no discussion but are required by law or by
the Bylaws.
The following is a non-exclusive list of items that shall not be placed on a consent agenda:
- amendment of the Bylaws, adoption of new Bylaws, or repeal of existing Bylaws;
- approval of monthly financial statements
- the annual operating budget
- strategic plans
- entering into Executive Session
- The Board shall conduct business normally in the following order:
- Public comment
- Consent agenda
- Staff presentation
- Director’s report
- Fiscal Officer’s report
- Committee Reports
- Facilities
- Operations
- Finance
- Human Resources
- Other Committees
- Old business
- New business
- Adjournment
The president or members of the Board by a majority agreement may vary the order of business.
1.3 Conduct of Board Meetings
The president shall preserve order and decorum and decide points of order.
1.4 Special Board Meetings
The business conducted at any special meeting of the Board shall be limited to the purposes stated in the posted notice of such meeting.
1.5 Public Participation
The main purpose of Board meetings is to conduct the business of the library. In order for the Board to fulfilll its obligation to complete the meeting agenda in an effective and efficient fashion, those wishing to address the Board are asked to limit their remarks to no more than two minutes for individuals and five minutes for those speaking on behalf of a group or organization. A maximum of 30 minutes of public participation is permitted at each meeting. All visitors are expected to conduct themselves in a manner consistent with the orderly completion of the meeting.
1.6 Executive Sessions
During regular or special meetings, the Board may enter into an executive session after a majority of a quorum of the Board determines by a roll call vote to hold such a session. The motion to enter into executive session shall state the purpose(s) as specified in Section 121.22(g) of the Ohio Revised Code. All proceedings of an executive session shall be kept in strict confidence by all those in attendance.
2.1. Meeting Notice
Members of the Board shall receive notice of meetings, related information and an agenda by mail or delivery addresses specified by each member.
The board information packet may include:
- Agenda
- Minutes of the previous Board meeting
- Minutes of committee meetings
- Personnel requests
- Monthly Financial Report
- Report of library service matters
2.2 Posted Notice
Public notice of Board meetings shall be posted on the library website, on all public bulletin boards and by email to the local paper no later than 24 hours prior to the meeting in accordance with Section121.22(f) of the Ohio Revised Code.
3. Voting
Actions of the Board shall require the affirmative voice vote of a majority of members present, except when a larger vote is required either by the Ohio Revised Code or the Board’s by-laws. A roll call vote is required when a motion is made and seconded to adopt a resolution authorizing:
- the purchase or sale of real or personal property
- the appointment of an officer
- the payment of any debt or claim
- the contracting or incurrence of any obligation
- the payment of money
- the transfer of property
- the adoption of the annual budget or appropriation; or
- upon the request of any member of the Board
The Fiscal Officer shall call the roll of the members of the Board and enter into the minutes of the meeting the names of those voting and their vote
4. Records of the Library – Public Information
Records will be kept according to the Board Public Records Policy and Ohio Revised Code Sections 149.011 and 149.43.
5.1 Attendance
Members of the Board are expected to attend meetings and perform the duties of the respective positions in which they serve. Failure to do so may result in notification of such conduct by the President to the appropriate appointing authority.
5.2 Conflict of Interest
No member of the Board of Trustees shall have any pecuniary interest in any contract entered into by the Board (Ohio Revised Code, 3375.35).
6. Adjournment
A motion to adjourn shall always be in order except while a vote is being taken. A motion to adjourn cannot be amended or debated, but a motion to adjourn to a specific date or time may be amended and debated.