Monday, September 13, 2010, 7 p.m., Dalton Branch Library Meeting Room

 

 

CALL TO ORDER: Mr. Drushal called the meeting to order at 7 p.m.

 

ROLL CALL:  Present: Pat Neyhart, Carroll Meyer, Doug Drushal, Maggie Johnson,  Kevin Power.

Not Present: Richard Shisler, John Galehouse.

 

Also Present: Jimmie Epling, Director; Katherine Long, Fiscal Officer; Desiree Cutright, Human Resources Coordinator; Sara Hawk, Deputy Fiscal Officer; Jennifer Shatzer, Technical Services Manager; Barb Landers, Children’s Department Manager; Linda Davis, Adult Services Manager; Teresa Jager, Dalton Branch Manager; 1 guest.

 

COMMENTS FROM THE PUBLIC: There were none.

 

APPROVAL OF BOARD MINUTES: Ms. Johnson moved, and Mr. Neyhart seconded to approve the August 9^th regular board minutes. The motion passed unanimously.

 

ACCEPTANCE OF COMMITTEE MINUTES: Mr. Power moved, and Mr. Neyhart seconded to approve the August 9^th and September 8^th Facilities Committee minutes. The motion passed unanimously. Ms. Johnson moved to approve the September 8^th Human Resources Committee minutes. Mr. Meyer seconded, and the motion passed unanimously. Mr. Meyer moved, and Mr. Power seconded to approve the August 9^th and September 8^th Finance Committee minutes. The motion passed unanimously.

 

DIRECTOR’S REPORT: Narrative and statistical reports as distributed.

Mr. Epling’s report this month contains reports from all Department and Branch heads.

 

Ms. Jager, Dalton branch manager, gave a short presentation about the Dalton Branch. Mr. Drushal asked how volunteers are placed, whether at Wooster or Dalton, etc. It depends on the volunteer and where they prefer to be, or where they are most comfortable. He asked how the Dalton branch’s relations are with the Orrville Library, since the districts are adjacent. Ms. Jager reported that the relations are very good. Mr. Epling stated that he had met with the Director of the Orrville Library to discuss relations between the two libraries.

 

The Mobile Branch is at the Wayne County Fair this week. We are giving away three “Nook’s” (e-book readers) as prizes at the Fair.

 

The Red Cross Bloodmobile will be at the Wooster Library on September 15^th.

 

Mr. Epling has contacted the Bell Stores franchise in Shreve regarding one of their delivery trucks blocking the exit from the Shreve Library’s parking lot.

 

COMMITTEE REPORTS:

Finance and Audit:

July 2010 Bank Reconciliation: Mr. Meyer moved to approve the July bank reconciliation. Mr. Neyhart seconded, which passed the motion unanimously.

 

July 2010 Balance Sheet and Income Statement:
 

            Total encumbrances at July 31:

                                        

            TOTAL:                                               $649,302.39

 

Mr. Meyer moved to approve the July balance sheet and income statement. Mr. Power seconded the motion. The Sonnedecker Fund belongs to Creston and can be used for equipment and furniture purchases. It’s currently being used to pay for a new circulation desk there. The motion passed unanimously.

 

Actual Revenue and Expenditures at July 31, 2006-2010: Mr. Meyer moved to approve this report; Ms. Johnson seconded. Ms. Long reported that we are right on track for both revenue and expenditures at this point. Mr. Meyer pointed out that we should be fine for 2011, but 2012 figures are shaky. The motion passed unanimously.

 

July 2010 Payroll and Accounts Payable: Mr. Meyer moved to approve the July payroll and accounts payable. Ms. Johnson seconded the motion, and it passed unanimously.

 

Resolution #28-2010 – August 2010 Donations: Mr. Meyer moved to approve Resolution 28-2010, and Mr. Power seconded. Roll call vote passed the motion unanimously.

 

Facilities: Mr. Power would like to go into executive session at the end of the meeting to discuss a personnel issue.

 

Human Resources: Ms. Cutright informed the Board that we are now looking to fill the last Children’s Department Assistant position, as well as replacing a vacated Circulation Assistant position.

 

Records Commission:  An updated records retention schedule was presented. Ms. Long informed the Commission that she would like to meet again in November, since there are more items to be discussed and added to the schedule. Mr. Power moved to approve the proposed schedule, and Ms. Johnson seconded the motion. It passed unanimously. 

 

UNFINISHED BUSINESS: There was none.

 

NEW BUSINESS: November, December 2011 Board meeting dates: The conference rooms are unavailable on the regularly scheduled Board meeting dates. It was decided to move the meetings to Meeting Room 2 at the Wooster Library.

 

Scheduling of Board Committee meetings:  Under the advice of each Committee chair, Ms. Long and Mr. Epling are offering to contact Committee members and schedule Committee meetings. Ms. Long will work with Finance and Audit. Mr. Epling will work with Operations and Facilities. Ms. Cutright will schedule Human Resources.

 

Mr. Drushal had read a newspaper article that Cleveland Public Library has begun processing passport applications. Would this be a substantial source of revenue for us? How much time and work is entailed? He asked someone to look into this and report back.

 

CORRESPONDENCE: There was none.

 

COMMENTS FROM THE PUBLIC: There were none.

 

At 7:47 p.m., Mr. Power moved to go into executive session to discuss real estate and personnel issues. Mr. Neyhart seconded the motion, and roll call vote passed the motion unanimously.

 

ADJOURNMENT: At 8:16 p.m., Mr. Power moved to come out of executive session and adjourn the meeting. Ms. Johnson seconded, and roll call vote passed the motion unanimously.

 

 

Monday, September 13, 2010, 7 p.m., Dalton Branch Library Meeting Room

 

 

CALL TO ORDER: Mr. Drushal called the meeting to order at 7 p.m.

 

ROLL CALL:  Present: Pat Neyhart, Carroll Meyer, Doug Drushal, Maggie Johnson,  Kevin Power.

Not Present: Richard Shisler, John Galehouse.

 

Also Present: Jimmie Epling, Director; Katherine Long, Fiscal Officer; Desiree Cutright, Human Resources Coordinator; Sara Hawk, Deputy Fiscal Officer; Jennifer Shatzer, Technical Services Manager; Barb Landers, Children’s Department Manager; Linda Davis, Adult Services Manager; Teresa Jager, Dalton Branch Manager; 1 guest.

 

COMMENTS FROM THE PUBLIC: There were none.

 

APPROVAL OF BOARD MINUTES: Ms. Johnson moved, and Mr. Neyhart seconded to approve the August 9^th regular board minutes. The motion passed unanimously.

 

ACCEPTANCE OF COMMITTEE MINUTES: Mr. Power moved, and Mr. Neyhart seconded to approve the August 9^th and September 8^th Facilities Committee minutes. The motion passed unanimously. Ms. Johnson moved to approve the September 8^th Human Resources Committee minutes. Mr. Meyer seconded, and the motion passed unanimously. Mr. Meyer moved, and Mr. Power seconded to approve the August 9^th and September 8^th Finance Committee minutes. The motion passed unanimously.

 

DIRECTOR’S REPORT: Narrative and statistical reports as distributed.

Mr. Epling’s report this month contains reports from all Department and Branch heads.

 

Ms. Jager, Dalton branch manager, gave a short presentation about the Dalton Branch. Mr. Drushal asked how volunteers are placed, whether at Wooster or Dalton, etc. It depends on the volunteer and where they prefer to be, or where they are most comfortable. He asked how the Dalton branch’s relations are with the Orrville Library, since the districts are adjacent. Ms. Jager reported that the relations are very good. Mr. Epling stated that he had met with the Director of the Orrville Library to discuss relations between the two libraries.

 

The Mobile Branch is at the Wayne County Fair this week. We are giving away three “Nook’s” (e-book readers) as prizes at the Fair.

 

The Red Cross Bloodmobile will be at the Wooster Library on September 15^th.

 

Mr. Epling has contacted the Bell Stores franchise in Shreve regarding one of their delivery trucks blocking the exit from the Shreve Library’s parking lot.

 

COMMITTEE REPORTS:

Finance and Audit:

July 2010 Bank Reconciliation: Mr. Meyer moved to approve the July bank reconciliation. Mr. Neyhart seconded, which passed the motion unanimously.

 

July 2010 Balance Sheet and Income Statement:
 

            Total encumbrances at July 31:

                                        

            TOTAL:                                               $649,302.39

 

Mr. Meyer moved to approve the July balance sheet and income statement. Mr. Power seconded the motion. The Sonnedecker Fund belongs to Creston and can be used for equipment and furniture purchases. It’s currently being used to pay for a new circulation desk there. The motion passed unanimously.

 

Actual Revenue and Expenditures at July 31, 2006-2010: Mr. Meyer moved to approve this report; Ms. Johnson seconded. Ms. Long reported that we are right on track for both revenue and expenditures at this point. Mr. Meyer pointed out that we should be fine for 2011, but 2012 figures are shaky. The motion passed unanimously.

 

July 2010 Payroll and Accounts Payable: Mr. Meyer moved to approve the July payroll and accounts payable. Ms. Johnson seconded the motion, and it passed unanimously.

 

Resolution #28-2010 – August 2010 Donations: Mr. Meyer moved to approve Resolution 28-2010, and Mr. Power seconded. Roll call vote passed the motion unanimously.

 

Facilities: Mr. Power would like to go into executive session at the end of the meeting to discuss a personnel issue.

 

Human Resources: Ms. Cutright informed the Board that we are now looking to fill the last Children’s Department Assistant position, as well as replacing a vacated Circulation Assistant position.

 

Records Commission:  An updated records retention schedule was presented. Ms. Long informed the Commission that she would like to meet again in November, since there are more items to be discussed and added to the schedule. Mr. Power moved to approve the proposed schedule, and Ms. Johnson seconded the motion. It passed unanimously. 

 

UNFINISHED BUSINESS: There was none.

 

NEW BUSINESS: November, December 2011 Board meeting dates: The conference rooms are unavailable on the regularly scheduled Board meeting dates. It was decided to move the meetings to Meeting Room 2 at the Wooster Library.

 

Scheduling of Board Committee meetings:  Under the advice of each Committee chair, Ms. Long and Mr. Epling are offering to contact Committee members and schedule Committee meetings. Ms. Long will work with Finance and Audit. Mr. Epling will work with Operations and Facilities. Ms. Cutright will schedule Human Resources.

 

Mr. Drushal had read a newspaper article that Cleveland Public Library has begun processing passport applications. Would this be a substantial source of revenue for us? How much time and work is entailed? He asked someone to look into this and report back.

 

CORRESPONDENCE: There was none.

 

COMMENTS FROM THE PUBLIC: There were none.

 

At 7:47 p.m., Mr. Power moved to go into executive session to discuss real estate and personnel issues. Mr. Neyhart seconded the motion, and roll call vote passed the motion unanimously.

 

ADJOURNMENT: At 8:16 p.m., Mr. Power moved to come out of executive session and adjourn the meeting. Ms. Johnson seconded, and roll call vote passed the motion unanimously.