September 2006 Board Minutes
Regular Meeting of the Board of Trustees\
Wayne County Public Library
Tuesday, September 19, 2006, 7:30 p.m.
Dalton Branch Library Meeting Room
CALL TO ORDER: Broehl called the meeting to order at 7:25 p.m.
ROLL CALL: Present: Ruth Crowley, Richard Shisler, Doug Drushal, Margo Broehl
Absent: Brian Questel, Kevin Power, Carroll Meyer
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Deborah Keener, Genealogy Manager; Teresa Jager, Dalton Branch Manager; Sherry Hatter-Miller, Circulation Manager; Linda Davis, Public Services Manager; John Haven, Facilities Coordinator;6 guests.
COMMENTS FROM THE PUBLIC: Beth Sidell stated that she and two other community members were following up on the display policy issue. They had given the Director a sheet with their comments on the draft of the exhibit policy
PRESENTATION: Teresa Jager gave a short update on the changes that have taken place at the Dalton branch this year. She thanked the staff for filling in while she was out with her new baby. She has received many positive comments regarding the recent land purchase. They had a visitor from Japan over the summer who is biking from Venezuela to New York City.
APPROVAL OF MINUTES: Drushal moved, and Shisler seconded to approve the August 15th regular board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl amended the Operations Committee minutes to show that she is not a Committee member, rather it should be Questel. Shisler moved and Crowley seconded to approve the August 30th Operations committee minutes and the August 10th and September 12th Finance committee minutes as amended. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed.
Lubelski reported that system-wide circulation is up 7.5%.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer reported that transactions have increased as well, meaning all public desk staff has been very busy.
COMMITTEE REPORTS:
Finance and Audit:
August 2006 Bank Reconciliation: Shisler moved to accept the August bank reconciliation; Crowley seconded. The motion passed unanimously.
August 2006 Balance Sheet and Income Statement: Shisler moved to accept the balance sheet and income statement, and Crowley seconded. The motion passed unanimously.
Actual Revenue and Expenditures at August 31, 2001-2006:
Total encumbrances at August 31, 2006:
General Fund $ 665,924.63
Liberty Street Fund $8,308,577.29
Larwill Fund $ 50,000.00
Donation Fund $ 2,052.00
Building and Repair Fund $ 9,100.00
Shisler moved to accept this report. Drushal seconded, and the motion passed unanimously.
August 2006 Accounts Payable and Payroll: Shisler moved to accept August payroll and payables. Drushal seconded, and the motion passed unanimously.
Resolution #23 – August 2006 Donations: Shisler moved to accept Resolution #23, and Drushal seconded. Roll call passed the motion unanimously.
Resolution #24 – Appropriation Modifications: Shisler moved to accept Resolution #24. Drushal seconded. Roll call passed the motion unanimously.
Resolution #25 – Acceptance of Rates from County Budget Commission: Shisler moved to accept Resolution #25; Crowley seconded. Roll call passed the motion unanimously.
Resolution #26 – Establish 900 Escrow Fund: Long stated that this fund can be closed when the Liberty Street project is finished; its purpose is to hold retainage for the contractors. Shisler moved to accept Resolution #26, and Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #27 – Corporate Signing for National City Bank: Shisler moved to accept Resolution #27, and Crowley seconded. Roll call passed the motion unanimously.
Resolution #28 – Donation to Shreve Branch Library: Shisler moved to accept Resolution #28. Drushal seconded, and roll call vote passed the motion unanimously.
Resolution #29 – Donations to Fair Committee: Shisler moved to accept Resolution #29, and Drushal seconded. Roll call vote passed the motion unanimously.
Facilities Committee:
Broehl reported that the Liberty Street project is not quite on schedule this week; there has been a delay in getting the steel delivered.
As yet, there has been no direct contact with the Village of Doylestown regarding the results of the EPA test at the Killian building.
Haven gave a short update on the house that was demolished next to the Dalton Library. The parking lot will be put in beginning October 3rd
Operations:
Drushal reported that the Library’s exhibit/display policy itself will not change, but the procedures have been changed. The Board does not need to vote on procedural changes. Lubelski recommends that the policy changes be made prior to moving into the new building.
Lubelski distributed the written statements from the community members at this time. Drushal, Crowley and Broehl commented on the questions asked.
Erwin Riedner of Wooster asked about a section of the draft policy and whether the ORC mentioned there addresses gratuitous violence. How does the Library decide what’s appropriate for minors and what isn’t? What determines who is a minor? The section of the Ohio Revised Code addressed in the policy refers to pornography. The Director has final determination of appropriateness of displays. Federal and State governments differ on the age for minors – Federal government states 17; Ohio law says 18.
Broehl appreciated the thoughtful discussion that the public has had.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: It has been suggested that October’s Board meeting be held at West Salem, as the two-year term of our “experiment” will be ending soon. Crowley moved, and Shisler seconded to change the October 17th Board meeting location to the West Salem reading station.
COMMENTS FROM THE PUBLIC: Mary Naumoff, a community member, asked if #9 in the display policy could state that the “administrator” is responsible for a final decision rather than the “library” being responsible. Drushal stated that the terms are interchangeable, as the Director represents the Library.
At 8:27 pm, Shisler moved to go into executive session to discuss available real estate. Drushal seconded, and roll call vote passed the motion unanimously.
ADJOURNMENT: At 8:50 p.m., Shisler moved to come out of executive session and adjourn the meeting; Drushal seconded. Roll call vote passed the motion unanimously.
September 2006 Board Minutes
Regular Meeting of the Board of Trustees\
Wayne County Public Library
Tuesday, September 19, 2006, 7:30 p.m.
Dalton Branch Library Meeting Room
CALL TO ORDER: Broehl called the meeting to order at 7:25 p.m.
ROLL CALL: Present: Ruth Crowley, Richard Shisler, Doug Drushal, Margo Broehl
Absent: Brian Questel, Kevin Power, Carroll Meyer
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Deborah Keener, Genealogy Manager; Teresa Jager, Dalton Branch Manager; Sherry Hatter-Miller, Circulation Manager; Linda Davis, Public Services Manager; John Haven, Facilities Coordinator;6 guests.
COMMENTS FROM THE PUBLIC: Beth Sidell stated that she and two other community members were following up on the display policy issue. They had given the Director a sheet with their comments on the draft of the exhibit policy
PRESENTATION: Teresa Jager gave a short update on the changes that have taken place at the Dalton branch this year. She thanked the staff for filling in while she was out with her new baby. She has received many positive comments regarding the recent land purchase. They had a visitor from Japan over the summer who is biking from Venezuela to New York City.
APPROVAL OF MINUTES: Drushal moved, and Shisler seconded to approve the August 15th regular board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Broehl amended the Operations Committee minutes to show that she is not a Committee member, rather it should be Questel. Shisler moved and Crowley seconded to approve the August 30th Operations committee minutes and the August 10th and September 12th Finance committee minutes as amended. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, Statistical and Personnel reports as distributed.
Lubelski reported that system-wide circulation is up 7.5%.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer reported that transactions have increased as well, meaning all public desk staff has been very busy.
COMMITTEE REPORTS:
Finance and Audit:
August 2006 Bank Reconciliation: Shisler moved to accept the August bank reconciliation; Crowley seconded. The motion passed unanimously.
August 2006 Balance Sheet and Income Statement: Shisler moved to accept the balance sheet and income statement, and Crowley seconded. The motion passed unanimously.
Actual Revenue and Expenditures at August 31, 2001-2006:
Total encumbrances at August 31, 2006:
General Fund $ 665,924.63
Liberty Street Fund $8,308,577.29
Larwill Fund $ 50,000.00
Donation Fund $ 2,052.00
Building and Repair Fund $ 9,100.00
Shisler moved to accept this report. Drushal seconded, and the motion passed unanimously.
August 2006 Accounts Payable and Payroll: Shisler moved to accept August payroll and payables. Drushal seconded, and the motion passed unanimously.
Resolution #23 – August 2006 Donations: Shisler moved to accept Resolution #23, and Drushal seconded. Roll call passed the motion unanimously.
Resolution #24 – Appropriation Modifications: Shisler moved to accept Resolution #24. Drushal seconded. Roll call passed the motion unanimously.
Resolution #25 – Acceptance of Rates from County Budget Commission: Shisler moved to accept Resolution #25; Crowley seconded. Roll call passed the motion unanimously.
Resolution #26 – Establish 900 Escrow Fund: Long stated that this fund can be closed when the Liberty Street project is finished; its purpose is to hold retainage for the contractors. Shisler moved to accept Resolution #26, and Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #27 – Corporate Signing for National City Bank: Shisler moved to accept Resolution #27, and Crowley seconded. Roll call passed the motion unanimously.
Resolution #28 – Donation to Shreve Branch Library: Shisler moved to accept Resolution #28. Drushal seconded, and roll call vote passed the motion unanimously.
Resolution #29 – Donations to Fair Committee: Shisler moved to accept Resolution #29, and Drushal seconded. Roll call vote passed the motion unanimously.
Facilities Committee:
Broehl reported that the Liberty Street project is not quite on schedule this week; there has been a delay in getting the steel delivered.
As yet, there has been no direct contact with the Village of Doylestown regarding the results of the EPA test at the Killian building.
Haven gave a short update on the house that was demolished next to the Dalton Library. The parking lot will be put in beginning October 3rd
Operations:
Drushal reported that the Library’s exhibit/display policy itself will not change, but the procedures have been changed. The Board does not need to vote on procedural changes. Lubelski recommends that the policy changes be made prior to moving into the new building.
Lubelski distributed the written statements from the community members at this time. Drushal, Crowley and Broehl commented on the questions asked.
Erwin Riedner of Wooster asked about a section of the draft policy and whether the ORC mentioned there addresses gratuitous violence. How does the Library decide what’s appropriate for minors and what isn’t? What determines who is a minor? The section of the Ohio Revised Code addressed in the policy refers to pornography. The Director has final determination of appropriateness of displays. Federal and State governments differ on the age for minors – Federal government states 17; Ohio law says 18.
Broehl appreciated the thoughtful discussion that the public has had.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: It has been suggested that October’s Board meeting be held at West Salem, as the two-year term of our “experiment” will be ending soon. Crowley moved, and Shisler seconded to change the October 17th Board meeting location to the West Salem reading station.
COMMENTS FROM THE PUBLIC: Mary Naumoff, a community member, asked if #9 in the display policy could state that the “administrator” is responsible for a final decision rather than the “library” being responsible. Drushal stated that the terms are interchangeable, as the Director represents the Library.
At 8:27 pm, Shisler moved to go into executive session to discuss available real estate. Drushal seconded, and roll call vote passed the motion unanimously.
ADJOURNMENT: At 8:50 p.m., Shisler moved to come out of executive session and adjourn the meeting; Drushal seconded. Roll call vote passed the motion unanimously.