Regular Meeting of the Board of Trustees
Wayne County Public Library
Monday, November 8, 2010, 7 p.m., Conference Room, Liberty St. Library
CALL TO ORDER: Mr. Drushal called the meeting to order at 7:01 p.m.
ROLL CALL: Present: Carroll Meyer, Richard Shisler, Doug Drushal, Pat Neyhart,
Kevin Power. Excused: John Galehouse, Maggie Johnson.
Also Present: Jimmie Epling, Director; Katherine Long, Fiscal Officer;
Sara Hawk, Deputy Fiscal Officer; Jennifer Shatzer, Technical Services
Manager; Leslie Davenport, Circulation Manager; Linda Davis, Adult
Services Manager; 2 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF BOARD MINUTES: Mr. Power moved, and Mr. Neyhart seconded to approve the October 19th regular Board minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Mr. Meyer moved, and Mr. Shisler seconded to accept the November 2nd Facilities Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative and statistical reports as distributed.
Leslie Davenport gave a brief overview of the Circulation Department, including new happenings there. Fine forgiveness for children will begin with the Window Wonderland opening on November 19th. Mr. Epling distributed copies of the certificates that the children will sign to ask for forgiveness of their fines.
In preparation for the long-range strategic planning meeting, Mr. Epling distributed information packets to the Board members present. The packets included a large map of the county with each WCPL location noted and a booklet containing very detailed demographic information for Wayne County and for each Library location, as well as several different areas of comparison between WCPL and other libraries.
When Mr. Epling informed the Board that the Circulation Department is rethinking their processes and making some changes to make it more efficient, Mr. Meyer suggested that Mr. Epling ask Mr. Ferenc Relle for his advice on efficiency in library processes. Mr. Relle was an efficiency expert in industry for years.
Mr. Epling distributed a pamphlet he had created containing information about becoming a Library Board Trustee. These can be distributed to interested parties to give them a clearer idea of what the “job” entails.
He informed the Board that the Title 1 Team from Shreve Elementary sent a thank you note to the Shreve Library for their interactive program for the students.
COMMITTEE REPORTS:
Finance and Audit:
September 2010 Bank Reconciliation:
September 2010 Balance Sheet and Income Statement:
Total encumbrances at September 30, 2010:
General Fund $474,333.47
Building & Repair Fund $ 5,119.00
Technology Fund $ 13,180.00
Donation Fund $ 1,320.28
Bradford Memorial Fund $ 35.12
TOTAL: $493,987.87
Actual Revenue and Expenditures at September 30, 2006-2010:
September 2010 Payroll and Accounts Payable: Mr. Meyer moved approval of the above reports; Mr. Shisler seconded. The motion passed unanimously.
Resolution #31-2010 – October 2010 Donations: Mr. Meyer moved to accept Resolution 31-2010, and Mr. Neyhart seconded the motion. Roll call vote passed the resolution unanimously.
Resolution #32-2010 – October 2010 Memorial Donations: Mr. Meyer moved to accept Resolution 32-2010. Mr. Shisler seconded the motion, and roll call vote passed it without opposition.
Resolution #33-2010 – Appropriation Transfers: Mr. Meyer moved to accept Resolution 33-2010; Mr. Shisler seconded. The money will be transferred from the contingency fund. The motion passed unanimously by roll call vote.
Ms. Long reported that we are down only 3/10% on our projected State revenue.
Thank You Meal and Gift Cards: Mr. Meyer moved approval of the expenditure, and Mr. Neyhart seconded. The motion then passed unanimously.
Facilities:
Mr. Power reported that the Committee had met to discuss a possible property purchase. Ms. Long had found the names of two appraisal agencies the Library had used in the past. Mr. Drushal suggested that she call to get a price quote from each of them then take the lower bid and move forward with the appraisal.
Operations:
Mr. Drushal suggested that the strategic planning meeting, originally scheduled for November 20th, be postponed until the two new Board members are appointed. He also suggested that Mr. Shisler and Mr. Meyer be invited to participate in the meeting. The Board agreed to postpone the strategic planning meeting until after the new members are appointed.
Mr. Meyer stated that he is hopeful that the Board and the Director can work with the county Judges and Commissioners to come up with a plan that would allow more input from the Library and its Board on the selection of new Board members.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS:
Nominating Committee: Mr. Drushal asked Mr. Neyhart and Mr. Power to serve on the Committee along with Ms. Johnson.
2011 Proposed Library Closing Dates: Mr. Power moved to approve the proposed dates, and Mr. Shisler seconded. The motion passed unanimously.
2011 Proposed Board Meeting Dates: Mr. Neyhart moved to approve these proposed dates. Mr. Power seconded, and the motion passed unanimously.
Mr. Drushal moved to elect Mr. Neyhart as Secretary of the Board to replace Mr. Meyer until Board elections at the January meeting. Mr. Meyer seconded, and the motion passed unanimously.
Resolution #34-2010 – Carroll Meyer: Mr. Drushal read the resolution in its entirety. Mr. Drushal moved, and Mr. Power seconded to accept this resolution. Mr. Drushal then presented Mr. Meyer with an engraved wood plaque.
COMMENTS FROM THE PUBLIC: There were none.
At 8:07 p.m., Mr. Power and Mr. Neyhart moved and seconded to go into executive session to discussion personnel issues. Roll call vote passed the motion unanimously.
ADJOURNMENT: At 8:30 p.m., Mr. Power moved to come out of executive session and adjourn the meeting. Mr. Neyhart seconded, and roll call vote passed it unanimously.
Regular Meeting of the Board of Trustees
Wayne County Public Library
Monday, November 8, 2010, 7 p.m., Conference Room, Liberty St. Library
CALL TO ORDER: Mr. Drushal called the meeting to order at 7:01 p.m.
ROLL CALL: Present: Carroll Meyer, Richard Shisler, Doug Drushal, Pat Neyhart,
Kevin Power. Excused: John Galehouse, Maggie Johnson.
Also Present: Jimmie Epling, Director; Katherine Long, Fiscal Officer;
Sara Hawk, Deputy Fiscal Officer; Jennifer Shatzer, Technical Services
Manager; Leslie Davenport, Circulation Manager; Linda Davis, Adult
Services Manager; 2 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF BOARD MINUTES: Mr. Power moved, and Mr. Neyhart seconded to approve the October 19th regular Board minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Mr. Meyer moved, and Mr. Shisler seconded to accept the November 2nd Facilities Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative and statistical reports as distributed.
Leslie Davenport gave a brief overview of the Circulation Department, including new happenings there. Fine forgiveness for children will begin with the Window Wonderland opening on November 19th. Mr. Epling distributed copies of the certificates that the children will sign to ask for forgiveness of their fines.
In preparation for the long-range strategic planning meeting, Mr. Epling distributed information packets to the Board members present. The packets included a large map of the county with each WCPL location noted and a booklet containing very detailed demographic information for Wayne County and for each Library location, as well as several different areas of comparison between WCPL and other libraries.
When Mr. Epling informed the Board that the Circulation Department is rethinking their processes and making some changes to make it more efficient, Mr. Meyer suggested that Mr. Epling ask Mr. Ferenc Relle for his advice on efficiency in library processes. Mr. Relle was an efficiency expert in industry for years.
Mr. Epling distributed a pamphlet he had created containing information about becoming a Library Board Trustee. These can be distributed to interested parties to give them a clearer idea of what the “job” entails.
He informed the Board that the Title 1 Team from Shreve Elementary sent a thank you note to the Shreve Library for their interactive program for the students.
COMMITTEE REPORTS:
Finance and Audit:
September 2010 Bank Reconciliation:
September 2010 Balance Sheet and Income Statement:
Total encumbrances at September 30, 2010:
General Fund $474,333.47
Building & Repair Fund $ 5,119.00
Technology Fund $ 13,180.00
Donation Fund $ 1,320.28
Bradford Memorial Fund $ 35.12
TOTAL: $493,987.87
Actual Revenue and Expenditures at September 30, 2006-2010:
September 2010 Payroll and Accounts Payable: Mr. Meyer moved approval of the above reports; Mr. Shisler seconded. The motion passed unanimously.
Resolution #31-2010 – October 2010 Donations: Mr. Meyer moved to accept Resolution 31-2010, and Mr. Neyhart seconded the motion. Roll call vote passed the resolution unanimously.
Resolution #32-2010 – October 2010 Memorial Donations: Mr. Meyer moved to accept Resolution 32-2010. Mr. Shisler seconded the motion, and roll call vote passed it without opposition.
Resolution #33-2010 – Appropriation Transfers: Mr. Meyer moved to accept Resolution 33-2010; Mr. Shisler seconded. The money will be transferred from the contingency fund. The motion passed unanimously by roll call vote.
Ms. Long reported that we are down only 3/10% on our projected State revenue.
Thank You Meal and Gift Cards: Mr. Meyer moved approval of the expenditure, and Mr. Neyhart seconded. The motion then passed unanimously.
Facilities:
Mr. Power reported that the Committee had met to discuss a possible property purchase. Ms. Long had found the names of two appraisal agencies the Library had used in the past. Mr. Drushal suggested that she call to get a price quote from each of them then take the lower bid and move forward with the appraisal.
Operations:
Mr. Drushal suggested that the strategic planning meeting, originally scheduled for November 20th, be postponed until the two new Board members are appointed. He also suggested that Mr. Shisler and Mr. Meyer be invited to participate in the meeting. The Board agreed to postpone the strategic planning meeting until after the new members are appointed.
Mr. Meyer stated that he is hopeful that the Board and the Director can work with the county Judges and Commissioners to come up with a plan that would allow more input from the Library and its Board on the selection of new Board members.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS:
Nominating Committee: Mr. Drushal asked Mr. Neyhart and Mr. Power to serve on the Committee along with Ms. Johnson.
2011 Proposed Library Closing Dates: Mr. Power moved to approve the proposed dates, and Mr. Shisler seconded. The motion passed unanimously.
2011 Proposed Board Meeting Dates: Mr. Neyhart moved to approve these proposed dates. Mr. Power seconded, and the motion passed unanimously.
Mr. Drushal moved to elect Mr. Neyhart as Secretary of the Board to replace Mr. Meyer until Board elections at the January meeting. Mr. Meyer seconded, and the motion passed unanimously.
Resolution #34-2010 – Carroll Meyer: Mr. Drushal read the resolution in its entirety. Mr. Drushal moved, and Mr. Power seconded to accept this resolution. Mr. Drushal then presented Mr. Meyer with an engraved wood plaque.
COMMENTS FROM THE PUBLIC: There were none.
At 8:07 p.m., Mr. Power and Mr. Neyhart moved and seconded to go into executive session to discussion personnel issues. Roll call vote passed the motion unanimously.
ADJOURNMENT: At 8:30 p.m., Mr. Power moved to come out of executive session and adjourn the meeting. Mr. Neyhart seconded, and roll call vote passed it unanimously.