March 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, March 20, 2007 at 7:30 p.m.
Main Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 p.m.
ROLL CALL: Present: Richard Shisler, Carroll Meyer, Ruth Crowley, Kevin Power, Brian Questel, Margo Broehl. Excused: Doug Drushal
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Deb Keener; Genealogy Manager; Linda Davis, Public Services Manager; Ted Bogner, BCMC; Dan Meehan, Meehan Architects; Katherine Gallagher, County Prosecutor’s Office; 4 guests.
ARCHITECT PRESENTATION: Meehan showed several options for building signage, both for the building and for the “campus”. The proposal shows “Public Library” on the front curve of the Liberty entrance; “Library” on the south campus entrance; “Wayne County Campus” across South Street. The City of Wooster is seeking a State grant to pay for the campus entrance. There will be other signage at street level to say that the building is the “Wayne County Public Library”. Meyer moved to accept the proposed signage as shown; Questel seconded. The motion passed unanimously.
Renovation of the Larwill building is in the planning stages. Building systems are being analyzed first, to make sure they are sound (mechanical, HVAC, etc.).
CONSTRUCTION MANAGER PRESENTATION: Bogner showed photos of the Doylestown project site and the progress on the Liberty Street site. The Killian Building has been demolished and the site filled in. Corner pins are being set and site drawings made. Relocation of the storm sewer is being discussed.
Regarding the Liberty Street building: The exterior masonry should be completed by about April 6th. The edge curbing along Walnut Street is completed; the driveway for the carriage house will be poured tomorrow. The interior is coming along nicely; finish fixtures are going in; hard flooring will be installed soon. There are only 48 working days left on the Liberty Street project!!! Things are on time and on budget!!
A budget update report will be presented at the April board meeting. By the July meeting, a complete financial report of the entire project will be available.
At 7:55 p.m., Broehl moved to go into executive session to discuss the purchase of real estate. Meyer seconded, and roll call vote passed the motion unanimously.
Broehl moved to come out of exec session at 8:30 p.m., and Meyer seconded. Roll call vote again passed the motion unanimously.
COMMITTEE APPOINTMENTS: Power stated that Committee assignments will remain the same, with only one change. Ruth Crowley was assigned to the Public Relations Committee.
COMMENTS FROM THE PUBLIC: A Village Council member from Doylestown asked if there would be any motions or actions on the Doylestown issue this evening. The answer was no.
Mitch Slater, with the Green Energy Ohio group, asked what energy goals are being set for the new Doylestown Library and what standards will be used to establish those goals. He suggests that energy independence/sustainable energy is attainable for the Doylestown project. He feels that, even though this method is more costly initially, it will pay for itself over and over. Power replied that the Library is seeking funding from other sources to pay for the initial expense of putting in renewable energy. Slater replied that there are grants and low-interest loans available through the government. Meyer stated that the Board is committed to making this project as energy independent as possible.
APPROVAL OF MINUTES: Meyer moved, and Broehl seconded to approve the February 20th regular board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Meyer moved to approve the February 20th Finance and Audit Committee and Operations Committee minutes. Broehl seconded, and the motion passed unanimously.
DIRECTOR’S REPORT: Narrative, Statistical, and Personnel Reports as distributed. Lubelski stated that the Library has hired a new facilities coordinator, Steven Wolfe, who begins on April 2nd. He also emphasized that Mr. Wolfe has extensive knowledge of green energy methods.
ASSISTANT DIRECTOR’S REPORT: Narrative Report as distributed.
Shatzer distributed a report from Mary Ann Chupp, the Library’s Volunteer Coordinator, as the Finance Committee had asked for a report on the volunteer situation. She also informed the Board that the Library will be open past midnight on July 21st, as part of a celebration of the release of the final Harry Potter book.
COMMITTEE REPORTS:
Finance and Audit:
February 2007 Bank Reconciliation,
February 2007 Balance Sheet and Income Statement:
Total encumbrances at February 28, 2007:
General Fund
|
$1,068,038.54
|
Liberty Street Fund
|
$4,870,720.51
|
Doylestown
|
$4,586.43
|
Larwill Fund
|
$50,000.00
|
Donation Fund
|
$99.94
|
Building and Repair Fund
|
$500.00
|
Morton Memorial
|
$4,569.58
|
Esther Long
|
$26,878.00
|
Bradford Memorial
|
$16.99
|
Hagelin Memorial
Technology
|
$53.62
$93,739.79
|
TOTAL $ 6,119,203.40
Meyer reiterated that we are operating with the same State funding that we were in 2001.
Actual Revenue and Expenditures at February 28, 2001-2007:
Shisler moved to approve all of the above reports, and Broehl seconded. The motion passed unanimously.
February 2007 Accounts Payable and Payroll: Shisler moved to accept the February accounts payable and payroll figures. Questel seconded, and the motion passed unanimously.
Resolution #10-2007 – February 2007 donations: Shisler moved to approve Resolution #10-2007; Crowley seconded. Roll call passed the motion unanimously.
Resolution #11-2007 – February 2007 donations in memory of Virginia Maiwurm: Shisler moved to accept Resolution #11-2007, and Crowley seconded. Roll call vote passed the motion unanimously.
Resolution #12-2007 – February 2007 donations in memory of Marylin A. Benfield: Shisler moved to approve Resolution #12-2007; Crowley seconded, and roll call showed all were in favor.
Resolution #13-2007 – February 2007 donation from Frances Peart Charitable Fund: Shisler moved to approve Resolution #13-2007. Crowley seconded, and roll call vote passed the motion unanimously.
Resolution #14-2007 – February 2007 Sidewalk paver donations: Shisler moved to accept Resolution #14-2007; Broehl seconded. Roll call vote showed all in favor.
Resolution #15-2007 – Increase Change Fund at Main Library: Shisler moved to accept Resolution #15-2007. Meyer seconded, and roll call vote passed the motion unanimously.
Resolution #16-2007 – Corporate Signing for National City Bank: Shisler moved to approve Resolution #16-2007, and Questel seconded. Roll call vote showed all in favor.
Resolution #17-2007 – February 2007 Appropriation Modifications: Shisler moved to accept Resolution #17-2007. Questel seconded, and roll call vote passed the motion unanimously.
Facilities:
Broehl had no additional report.
UNFINISHED BUSINESS: Power asked about an opening celebration for the Liberty Street Library. Lubelski stated that there is an open house tentatively scheduled for June 30th. Power suggested that the first day the Library is open (projected to be June 23rd ) should be the open house, ribbon cutting, etc. Then there will be a more formal “opening” sometime in early fall, with speakers, etc.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
At 9:00 p.m., Shisler moved to go into executive session to discuss a public entity contract; Broehl seconded. Roll call vote passed the motion unanimously.
At 9:10 p.m., Broehl moved to come out of executive session, and Meyer seconded. Roll call passed the motion unanimously.
Broehl then moved to approve repayment of the agreed sum (for health insurance costs) to the Wayne County Commissioners over a period of three years and to authorize the Board President, Library Director or Clerk-Treasurer to execute the contract. The motion passed unanimously.
ADJOURNMENT: Broehl moved to adjourn the meeting at 9:10 p.m.; Meyer seconded.
March 2007 Board MinutesRegular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, March 20, 2007 at 7:30 p.m.
Main Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:30 p.m.
ROLL CALL: Present: Richard Shisler, Carroll Meyer, Ruth Crowley, Kevin Power, Brian Questel, Margo Broehl. Excused: Doug Drushal
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Sara Hawk, Deputy Clerk-Treasurer; Deb Keener; Genealogy Manager; Linda Davis, Public Services Manager; Ted Bogner, BCMC; Dan Meehan, Meehan Architects; Katherine Gallagher, County Prosecutor’s Office; 4 guests.
ARCHITECT PRESENTATION: Meehan showed several options for building signage, both for the building and for the “campus”. The proposal shows “Public Library” on the front curve of the Liberty entrance; “Library” on the south campus entrance; “Wayne County Campus” across South Street. The City of Wooster is seeking a State grant to pay for the campus entrance. There will be other signage at street level to say that the building is the “Wayne County Public Library”. Meyer moved to accept the proposed signage as shown; Questel seconded. The motion passed unanimously.
Renovation of the Larwill building is in the planning stages. Building systems are being analyzed first, to make sure they are sound (mechanical, HVAC, etc.).
CONSTRUCTION MANAGER PRESENTATION: Bogner showed photos of the Doylestown project site and the progress on the Liberty Street site. The Killian Building has been demolished and the site filled in. Corner pins are being set and site drawings made. Relocation of the storm sewer is being discussed.
Regarding the Liberty Street building: The exterior masonry should be completed by about April 6th. The edge curbing along Walnut Street is completed; the driveway for the carriage house will be poured tomorrow. The interior is coming along nicely; finish fixtures are going in; hard flooring will be installed soon. There are only 48 working days left on the Liberty Street project!!! Things are on time and on budget!!
A budget update report will be presented at the April board meeting. By the July meeting, a complete financial report of the entire project will be available.
At 7:55 p.m., Broehl moved to go into executive session to discuss the purchase of real estate. Meyer seconded, and roll call vote passed the motion unanimously.
Broehl moved to come out of exec session at 8:30 p.m., and Meyer seconded. Roll call vote again passed the motion unanimously.
COMMITTEE APPOINTMENTS: Power stated that Committee assignments will remain the same, with only one change. Ruth Crowley was assigned to the Public Relations Committee.
COMMENTS FROM THE PUBLIC: A Village Council member from Doylestown asked if there would be any motions or actions on the Doylestown issue this evening. The answer was no.
Mitch Slater, with the Green Energy Ohio group, asked what energy goals are being set for the new Doylestown Library and what standards will be used to establish those goals. He suggests that energy independence/sustainable energy is attainable for the Doylestown project. He feels that, even though this method is more costly initially, it will pay for itself over and over. Power replied that the Library is seeking funding from other sources to pay for the initial expense of putting in renewable energy. Slater replied that there are grants and low-interest loans available through the government. Meyer stated that the Board is committed to making this project as energy independent as possible.
APPROVAL OF MINUTES: Meyer moved, and Broehl seconded to approve the February 20th regular board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Meyer moved to approve the February 20th Finance and Audit Committee and Operations Committee minutes. Broehl seconded, and the motion passed unanimously.
DIRECTOR’S REPORT: Narrative, Statistical, and Personnel Reports as distributed. Lubelski stated that the Library has hired a new facilities coordinator, Steven Wolfe, who begins on April 2nd. He also emphasized that Mr. Wolfe has extensive knowledge of green energy methods.
ASSISTANT DIRECTOR’S REPORT: Narrative Report as distributed.
Shatzer distributed a report from Mary Ann Chupp, the Library’s Volunteer Coordinator, as the Finance Committee had asked for a report on the volunteer situation. She also informed the Board that the Library will be open past midnight on July 21st, as part of a celebration of the release of the final Harry Potter book.
COMMITTEE REPORTS:
Finance and Audit:
February 2007 Bank Reconciliation,
February 2007 Balance Sheet and Income Statement:
Total encumbrances at February 28, 2007:
General Fund
|
$1,068,038.54
|
Liberty Street Fund
|
$4,870,720.51
|
Doylestown
|
$4,586.43
|
Larwill Fund
|
$50,000.00
|
Donation Fund
|
$99.94
|
Building and Repair Fund
|
$500.00
|
Morton Memorial
|
$4,569.58
|
Esther Long
|
$26,878.00
|
Bradford Memorial
|
$16.99
|
Hagelin Memorial
Technology
|
$53.62
$93,739.79
|
TOTAL $ 6,119,203.40
Meyer reiterated that we are operating with the same State funding that we were in 2001.
Actual Revenue and Expenditures at February 28, 2001-2007:
Shisler moved to approve all of the above reports, and Broehl seconded. The motion passed unanimously.
February 2007 Accounts Payable and Payroll: Shisler moved to accept the February accounts payable and payroll figures. Questel seconded, and the motion passed unanimously.
Resolution #10-2007 – February 2007 donations: Shisler moved to approve Resolution #10-2007; Crowley seconded. Roll call passed the motion unanimously.
Resolution #11-2007 – February 2007 donations in memory of Virginia Maiwurm: Shisler moved to accept Resolution #11-2007, and Crowley seconded. Roll call vote passed the motion unanimously.
Resolution #12-2007 – February 2007 donations in memory of Marylin A. Benfield: Shisler moved to approve Resolution #12-2007; Crowley seconded, and roll call showed all were in favor.
Resolution #13-2007 – February 2007 donation from Frances Peart Charitable Fund: Shisler moved to approve Resolution #13-2007. Crowley seconded, and roll call vote passed the motion unanimously.
Resolution #14-2007 – February 2007 Sidewalk paver donations: Shisler moved to accept Resolution #14-2007; Broehl seconded. Roll call vote showed all in favor.
Resolution #15-2007 – Increase Change Fund at Main Library: Shisler moved to accept Resolution #15-2007. Meyer seconded, and roll call vote passed the motion unanimously.
Resolution #16-2007 – Corporate Signing for National City Bank: Shisler moved to approve Resolution #16-2007, and Questel seconded. Roll call vote showed all in favor.
Resolution #17-2007 – February 2007 Appropriation Modifications: Shisler moved to accept Resolution #17-2007. Questel seconded, and roll call vote passed the motion unanimously.
Facilities:
Broehl had no additional report.
UNFINISHED BUSINESS: Power asked about an opening celebration for the Liberty Street Library. Lubelski stated that there is an open house tentatively scheduled for June 30th. Power suggested that the first day the Library is open (projected to be June 23rd ) should be the open house, ribbon cutting, etc. Then there will be a more formal “opening” sometime in early fall, with speakers, etc.
NEW BUSINESS: There was none.
COMMENTS FROM THE PUBLIC: There were none.
At 9:00 p.m., Shisler moved to go into executive session to discuss a public entity contract; Broehl seconded. Roll call vote passed the motion unanimously.
At 9:10 p.m., Broehl moved to come out of executive session, and Meyer seconded. Roll call passed the motion unanimously.
Broehl then moved to approve repayment of the agreed sum (for health insurance costs) to the Wayne County Commissioners over a period of three years and to authorize the Board President, Library Director or Clerk-Treasurer to execute the contract. The motion passed unanimously.
ADJOURNMENT: Broehl moved to adjourn the meeting at 9:10 p.m.; Meyer seconded.
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