Regular Meeting of the Board of Trustees
Wayne County Public Library
Monday, April 11, 2011, 7 p.m., Shreve Branch Library Meeting Room
CALL TO ORDER: Mr. Drushal called the meeting to order at 7 p.m.
ROLL CALL: Present: Sandy Wenger, Maggie Johnson, Charles Brown, Pat Neyhart, Kevin
Power, Doug Drushal, John Galehouse.
Also Present: Jimmie Epling, Director; Jennifer Shatzer, Assistant Director;
Katherine Long, Fiscal Officer; Desiree Cutright, Human Resources Coordinator;
Sara Hawk, Deputy Fiscal Officer; Nancy Fortune, Shreve Branch Manager; Barb
Landers, Children’s Department Manager; 2 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF BOARD MINUTES: Mr. Power moved, and Mr. Neyhart seconded to approve the March 14th regular Board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Ms. Johnson moved to accept the April 4th Human Resources Committee minutes, and Mr. Galehouse seconded. Motion carried. Mr. Brown moved, and Ms. Wenger seconded to accept the April 6th Finance Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative and statistical reports as distributed.
This month’s department report is from Nancy Fortune, Shreve Branch Manager. She reported that the branch is doing more outreach this year than last year. The knitting club has 32 members; they make afghans and donate them to area nursing homes and hospitals. This coming Saturday will be Patron Appreciation Day at the branch. The book club has about 10-12 people every week. There is a Teen Friends of the Library group in Shreve. Mr. Brown asked how heavily the meeting room was used. It’s used every day.
Mr. Drushal asked Mr. Epling if there was any follow-up on the property next door. It was suggested to discuss the issue in executive session.
Mr. Epling spoke about his “Return on Investment” report. This report shows the dollar value that patrons receive in return for each tax dollar the Library receives. The figure he arrived at is $4 received in materials and services for every $1 paid in taxes. This report will be helpful when we go into the community for a levy renewal. He also did a report called “Snapshot of the Library” – one for Board and staff, and one for the general public. This report shows where our revenues come from and how much from each, and also where our largest expenditures are. Mr. Power asked how many hits the website gets. Mr. Epling didn’t have that information on the sheet, but he can provide that to the Board. Mr. Power suggested removing the square footage per Library location and use the web hits info instead.
Mr. Epling attended OLC Legislative Day in Columbus in March and spoke with both of our local State legislators.
National Library Week is underway. The “Check It Out” program has several business participants from Wooster, Shreve and Dalton. “Read” posters are going out to all branches.
On Wednesday August 3rd, the Wooster Library will host “Breakfast Before Business” with the Wooster Area Chamber of Commerce. It was decided this would work better for the Library than the “Business After Hours” program. Tours of the Library will be provided, as well as breakfast-type food. Mr. Epling is trying to find another area business that will agree to provide the food. Mr. Brown felt that the Library would miss out by not doing the After Hours program – he feels there would be more people attend in the evening. But, due to Library policy, there is no alcohol permitted on Library premises, and the Chamber suggests serving alcoholic beverages at the After Hours event. We will try the breakfast this year and see how it goes, then possibly attempt the After Hours next year.
Mr. Epling has a proposal for lending e-readers which needs to be reviewed by the Operations Committee. Mr. Power stated that the Committee will meet before the next Board meeting to discuss this.
Mr. Drushal asked Mr. Epling to include the Creston branch in the buildings to be discussed at the strategic planning meeting.
The auction of surplus items took place on April 2nd, and brought in over $400 (gross proceeds)!
COMMITTEE REPORTS:
Finance and Audit:
January 2011 Bank Reconciliation: The Committee recommended approval of the bank reconcilation. The Board passed the motion unanimously.
January 2011 Balance Sheet and Income Statement:
Total encumbrances at January 31, 2011:
General Fund $150,396.70
Hagelin Memorial Fund $ 82.33
Donation Fund $ 60.00
Bradford Memorial Fund $ 75.40
TOTAL: $150,614.43
The Committee recommends approval of these reports. The motion carried unanimously.
Actual Revenue and Expenditures at January 31, 2007-2011: The Committee recommended approval of this report. The motion passed unopposed.
January 2011 Accounts Payable and Payroll: committee recommends approval. Motion carried.
February 2011 Bank Reconciliation: The Committee recommended approval of the bank reconciliation. The motion carried.
February 2011 Balance Sheet and Income Statement:
Total encumbrances at February 28, 2011:
General Fund $343,621.37
Hagelin Memorial Fund $ 82.33
Donation Fund $ 160.24
Bradford Memorial Fund $ 75.40
TOTAL: $343,939.34
The Committee recommended approval of the above reports, and the motion passed unanimously.
Actual Revenue and Expenditures at February 28, 2007-2011: Ms. Long pointed out that the State taxes have come in higher this year than last year – by approximately 10.5%. This will more than make up for the proposed 5% cut coming in July. The Library is in an okay position at this point. The Committee recommended approval of this report, and the motion passed unanimously.
February 2011 Accounts Payable and Payroll: The Committee recommended approval of the payroll and accounts payable. The motion carried.
Resolution #8-2011 – March 2011 Donations: Mr. Neyhart specially noted the Bob Evans and Cleveland Clinic donations to the Wooster children’s department. Ms. Landers informed the Board that the Cleveland Clinic had donated the funds to purchase specific books, so that they could tell their patients that they were available to check out at the Library. The Committee recommends approval of Resolution 8. Roll call vote passed the motion unanimously.
Facilities:
The Committee met to discuss the purchase of two vans, but no decisions were made.
Human Resources:
Ms. Johnson would like to go into executive session at the end of the meeting for just a few minutes.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
CORRESPONDENCE: There was none.
COMMENTS FROM THE PUBLIC: Corinne Rickabaugh from Shreve, spoke to the Board about a library in Ohio that re-opens for just a couple hours after their regular hours to allow autistic children and their families to come in. She has an autistic grandson, and she feels it would be a wonderful thing for the WCPL to do. Mr. Drushal asked if there was an organization in Wayne County that we could coordinate with to do something like this. The Board feels it would be a great idea and asked Mr. Epling and Ms. Fortune to look into it.
At 7:45 p.m., Ms. Johnson moved, and Mr. Neyhart seconded to go into executive session to discuss a personnel issue. Roll call passed the motion unanimously.
ADJOURNMENT: At 8:05 p.m., Mr. Neyhart moved to come out of executive session and adjourn the meeting. Ms. Johnson seconded, and roll call vote passed the motion unanimously.
Regular Meeting of the Board of Trustees
Wayne County Public Library
Monday, April 11, 2011, 7 p.m., Shreve Branch Library Meeting Room
CALL TO ORDER: Mr. Drushal called the meeting to order at 7 p.m.
ROLL CALL: Present: Sandy Wenger, Maggie Johnson, Charles Brown, Pat Neyhart, Kevin
Power, Doug Drushal, John Galehouse.
Also Present: Jimmie Epling, Director; Jennifer Shatzer, Assistant Director;
Katherine Long, Fiscal Officer; Desiree Cutright, Human Resources Coordinator;
Sara Hawk, Deputy Fiscal Officer; Nancy Fortune, Shreve Branch Manager; Barb
Landers, Children’s Department Manager; 2 guests.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF BOARD MINUTES: Mr. Power moved, and Mr. Neyhart seconded to approve the March 14th regular Board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Ms. Johnson moved to accept the April 4th Human Resources Committee minutes, and Mr. Galehouse seconded. Motion carried. Mr. Brown moved, and Ms. Wenger seconded to accept the April 6th Finance Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative and statistical reports as distributed.
This month’s department report is from Nancy Fortune, Shreve Branch Manager. She reported that the branch is doing more outreach this year than last year. The knitting club has 32 members; they make afghans and donate them to area nursing homes and hospitals. This coming Saturday will be Patron Appreciation Day at the branch. The book club has about 10-12 people every week. There is a Teen Friends of the Library group in Shreve. Mr. Brown asked how heavily the meeting room was used. It’s used every day.
Mr. Drushal asked Mr. Epling if there was any follow-up on the property next door. It was suggested to discuss the issue in executive session.
Mr. Epling spoke about his “Return on Investment” report. This report shows the dollar value that patrons receive in return for each tax dollar the Library receives. The figure he arrived at is $4 received in materials and services for every $1 paid in taxes. This report will be helpful when we go into the community for a levy renewal. He also did a report called “Snapshot of the Library” – one for Board and staff, and one for the general public. This report shows where our revenues come from and how much from each, and also where our largest expenditures are. Mr. Power asked how many hits the website gets. Mr. Epling didn’t have that information on the sheet, but he can provide that to the Board. Mr. Power suggested removing the square footage per Library location and use the web hits info instead.
Mr. Epling attended OLC Legislative Day in Columbus in March and spoke with both of our local State legislators.
National Library Week is underway. The “Check It Out” program has several business participants from Wooster, Shreve and Dalton. “Read” posters are going out to all branches.
On Wednesday August 3rd, the Wooster Library will host “Breakfast Before Business” with the Wooster Area Chamber of Commerce. It was decided this would work better for the Library than the “Business After Hours” program. Tours of the Library will be provided, as well as breakfast-type food. Mr. Epling is trying to find another area business that will agree to provide the food. Mr. Brown felt that the Library would miss out by not doing the After Hours program – he feels there would be more people attend in the evening. But, due to Library policy, there is no alcohol permitted on Library premises, and the Chamber suggests serving alcoholic beverages at the After Hours event. We will try the breakfast this year and see how it goes, then possibly attempt the After Hours next year.
Mr. Epling has a proposal for lending e-readers which needs to be reviewed by the Operations Committee. Mr. Power stated that the Committee will meet before the next Board meeting to discuss this.
Mr. Drushal asked Mr. Epling to include the Creston branch in the buildings to be discussed at the strategic planning meeting.
The auction of surplus items took place on April 2nd, and brought in over $400 (gross proceeds)!
COMMITTEE REPORTS:
Finance and Audit:
January 2011 Bank Reconciliation: The Committee recommended approval of the bank reconcilation. The Board passed the motion unanimously.
January 2011 Balance Sheet and Income Statement:
Total encumbrances at January 31, 2011:
General Fund $150,396.70
Hagelin Memorial Fund $ 82.33
Donation Fund $ 60.00
Bradford Memorial Fund $ 75.40
TOTAL: $150,614.43
The Committee recommends approval of these reports. The motion carried unanimously.
Actual Revenue and Expenditures at January 31, 2007-2011: The Committee recommended approval of this report. The motion passed unopposed.
January 2011 Accounts Payable and Payroll: committee recommends approval. Motion carried.
February 2011 Bank Reconciliation: The Committee recommended approval of the bank reconciliation. The motion carried.
February 2011 Balance Sheet and Income Statement:
Total encumbrances at February 28, 2011:
General Fund $343,621.37
Hagelin Memorial Fund $ 82.33
Donation Fund $ 160.24
Bradford Memorial Fund $ 75.40
TOTAL: $343,939.34
The Committee recommended approval of the above reports, and the motion passed unanimously.
Actual Revenue and Expenditures at February 28, 2007-2011: Ms. Long pointed out that the State taxes have come in higher this year than last year – by approximately 10.5%. This will more than make up for the proposed 5% cut coming in July. The Library is in an okay position at this point. The Committee recommended approval of this report, and the motion passed unanimously.
February 2011 Accounts Payable and Payroll: The Committee recommended approval of the payroll and accounts payable. The motion carried.
Resolution #8-2011 – March 2011 Donations: Mr. Neyhart specially noted the Bob Evans and Cleveland Clinic donations to the Wooster children’s department. Ms. Landers informed the Board that the Cleveland Clinic had donated the funds to purchase specific books, so that they could tell their patients that they were available to check out at the Library. The Committee recommends approval of Resolution 8. Roll call vote passed the motion unanimously.
Facilities:
The Committee met to discuss the purchase of two vans, but no decisions were made.
Human Resources:
Ms. Johnson would like to go into executive session at the end of the meeting for just a few minutes.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
CORRESPONDENCE: There was none.
COMMENTS FROM THE PUBLIC: Corinne Rickabaugh from Shreve, spoke to the Board about a library in Ohio that re-opens for just a couple hours after their regular hours to allow autistic children and their families to come in. She has an autistic grandson, and she feels it would be a wonderful thing for the WCPL to do. Mr. Drushal asked if there was an organization in Wayne County that we could coordinate with to do something like this. The Board feels it would be a great idea and asked Mr. Epling and Ms. Fortune to look into it.
At 7:45 p.m., Ms. Johnson moved, and Mr. Neyhart seconded to go into executive session to discuss a personnel issue. Roll call passed the motion unanimously.
ADJOURNMENT: At 8:05 p.m., Mr. Neyhart moved to come out of executive session and adjourn the meeting. Ms. Johnson seconded, and roll call vote passed the motion unanimously.