April 2007 Board MinutesMeeting of the Board of Trustees
Wayne County Public Library
Tuesday, April 17, 2007 at 7:30 p.m.
Shreve Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:33 p.m.
ROLL CALL: Present: Doug Drushal, Carroll Meyer, Ruth Crowley, Margo Broehl, Brian Questel, Richard Shisler, and Kevin Power.
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Jean Spencer, Administrative; Assistant; Steven Wolfe, Facilities Coordinator; Linda Davis, Public Services Manager; and Ted Bogner, BCMC.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved, and Shisler seconded to approve the March 20th regular board meeting minutes and the March 28th special board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved, and Crowley seconded to approve the March 14th Finance and Audit Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski introduced the new facilities manager Steven Wolfe and stated that John Haven had been hired as a contingent Facilities Associate.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer mentioned the new services that will be provided in the new building, especially the excitement in regards to the drive up window. The last staff tour was given Friday of last week.
COMMITTEE REPORTS:
Finance and Audit:
March 2007 Bank Reconciliation: Shisler moved; Broehl seconded to approve the March bank reconciliation. The motion passed unanimously.
March 2007 Balance Sheet and Income Statement: Meyer moved to accept these reports; Crowley seconded, and the motion passed unanimously.
Actual Revenue and Expenditures at March 31, 2007: Shisler pointed out to the board the collections from the state are still behind for the year and that we are still at 2001 levels.
Shisler moved to approve the two above items with Questel giving the second. The motion passed unanimously.
Total encumbrances at March 31, 2007:
General Fund
Liberty Street Fund
Doylestown Fund
Larwill Fund
Donation Fund
Building & Repair Fund
Morton Memorial Fund
Bradford Memorial Fund
Hagelin Memorial Fund
Technology Fund
|
$1,026,594.22
$4,060,886.02
$1,963.70
$50,000.00
$39.54
$500.00
$4,469.83
$16.99
$53.62
$184,951.52
|
TOTAL $5,356,353.44
March 2007 Payroll and Accounts Payable: Shisler moved, and Drushal seconded to approve March accounts payable and payroll. The motion passed unanimously.
Long pointed out that a month correction will need to be made on this document from February to March. Moved by Shisler; seconded by Drushal to amend the February 2007 Payroll and Accounts Payable to March 2007. The motion passed unanimously.
Resolution #18-2007 – March 2007 Donations: Shisler moved to approve Resolution #18-2007; Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #19-2007 – March 2007 Donations in memory of Virginia Maiwurm: Shisler moved to accept Resolution #19-2007; Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #20-2007 – March 2007 Donation in memory of Marylin A. Benfield: Shisler moved; Questel seconded to approve Resolution #20-2007. Roll call passed the motion unanimously.
Resolution #21-2007 – March 2007 Donation for Sidewalk Pavers: Shisler moved; Drushal seconded to accept Resolution #21-2007. The motion passed unanimously by roll call vote.
Resolution #22-2007 – March 2007 Donations from Doylestown Lioness Club: Shisler moved; Broehl seconded to approve Resolution #22-2007. Roll call passed the motion unanimously.
Resolution #23-2007 – March 2007 Corporate Signing for Wayne Savings Bank: Shisler moved; Questel seconded to approve Resolution #23-2007. Roll call passed the motion unanimously.
Drushal expressed concern regarding some of the wording not being accurate / appropriate. So noted that we are using the form they gave us to use.
Facilities:
Liberty Street Library Construction: At this time the Broehl recognized Ted Bogner to give an update on the Liberty Street project. He started out explaining the handouts that Lubelski gave them regarding the proposed new design for the sidewalk pavers. The final sidewalk pavers’ count is 829.
Crowley informed the board that a donation of $3,000.00 from the Trowel and Trellis Garden Club to be used exclusively toward landscaping is coming.
Bogner next handed out Notebook Index: Liberty Street Library Cost Updates and gave a review of the cost update for the project. The building is on budget and on schedule. Final reconciliation of bills will be at the July meeting.
Bogner reported that the temporary driveway will now become a permit driveway. It will be for two way traffic and four parking spaces were lost to accommodate this. There will be no issues with headlights in the neighbor homes as our exit is lined up with the alley.
At 8:32 p.m. Broehl made a motion to go into executive session for the purpose of discussing real estate. A second was given by Meyer.
Broehl moved to come out of executive session at 8:34 p.m. Seconded by Crowley.
A motion was made by Shisler and seconded by Drushal to make an offer of $42,000. on the adjacent property to the south of the Creston Branch Library. All were in favor.
Broehl stated she had no new news to offer about Doylestown at this time.
Human Resources Committee:
Meyer reported that the committee met twice in executive session, but had nothing further to report.
Operations:
Drushal turned the meeting over to Shatzer to give an explanation of the Policy File changes that are needed to line Wayne County Public Library up with several other CLEVNET libraries and to give the file a badly needed update. Drushal moved to accept the Policy File changes with a second from Meyer. The motion passed unanimously.
Drushal also made a motion to accept the donor thank you plaque design submitted by Studio Art. Broehl seconded the motion. The motion passed unanimously.
Public Relations: Shatzer reported that the Wooster Friends have made an offer to purchase, for the new library break room, two refrigerators and two microwave ovens for staff. We need to release the funds to purchase these items, then the Friends will reimburse the library. Broehl moved to accept with a second by Meyer. All were in favor.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: Questel brought up, and requested input from other board members, regarding setting up a speakers program on a monthly or bi-monthly bases. Lubelski suggested Linda Davis put together the information and make a presentation as to what is presently done and the procedures other libraries have in place for this. It will then be turned over to the Operations Committee to work on directing this.
Have the Operations Committee establish a committee to study the depth and quality of our current collection and see if the library is going in the direction that most serves the needs of the community.
Power suggested a retreat to further study this need and how to establish these guidelines.
Crowley requested input from the board regarding the ribbon cutting ceremony. It was decided that Power would do introductions, Broehl would read a poem, Meyer would bless the building and Stan Gault would cut the ribbon. Crowely will also be looking into the possibility of getting Governor Strckland to give a 10 minute speech.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Power requested a motion to adjourn the meeting. Crowley moved to adjourn at 9:09 p.m. Questel seconded, and the motion passed unanimously.
April 2007 Board MinutesMeeting of the Board of Trustees
Wayne County Public Library
Tuesday, April 17, 2007 at 7:30 p.m.
Shreve Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:33 p.m.
ROLL CALL: Present: Doug Drushal, Carroll Meyer, Ruth Crowley, Margo Broehl, Brian Questel, Richard Shisler, and Kevin Power.
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Jean Spencer, Administrative; Assistant; Steven Wolfe, Facilities Coordinator; Linda Davis, Public Services Manager; and Ted Bogner, BCMC.
COMMENTS FROM THE PUBLIC: There were none.
APPROVAL OF MINUTES: Drushal moved, and Shisler seconded to approve the March 20th regular board meeting minutes and the March 28th special board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved, and Crowley seconded to approve the March 14th Finance and Audit Committee minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski introduced the new facilities manager Steven Wolfe and stated that John Haven had been hired as a contingent Facilities Associate.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer mentioned the new services that will be provided in the new building, especially the excitement in regards to the drive up window. The last staff tour was given Friday of last week.
COMMITTEE REPORTS:
Finance and Audit:
March 2007 Bank Reconciliation: Shisler moved; Broehl seconded to approve the March bank reconciliation. The motion passed unanimously.
March 2007 Balance Sheet and Income Statement: Meyer moved to accept these reports; Crowley seconded, and the motion passed unanimously.
Actual Revenue and Expenditures at March 31, 2007: Shisler pointed out to the board the collections from the state are still behind for the year and that we are still at 2001 levels.
Shisler moved to approve the two above items with Questel giving the second. The motion passed unanimously.
Total encumbrances at March 31, 2007:
General Fund
Liberty Street Fund
Doylestown Fund
Larwill Fund
Donation Fund
Building & Repair Fund
Morton Memorial Fund
Bradford Memorial Fund
Hagelin Memorial Fund
Technology Fund
|
$1,026,594.22
$4,060,886.02
$1,963.70
$50,000.00
$39.54
$500.00
$4,469.83
$16.99
$53.62
$184,951.52
|
TOTAL $5,356,353.44
March 2007 Payroll and Accounts Payable: Shisler moved, and Drushal seconded to approve March accounts payable and payroll. The motion passed unanimously.
Long pointed out that a month correction will need to be made on this document from February to March. Moved by Shisler; seconded by Drushal to amend the February 2007 Payroll and Accounts Payable to March 2007. The motion passed unanimously.
Resolution #18-2007 – March 2007 Donations: Shisler moved to approve Resolution #18-2007; Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #19-2007 – March 2007 Donations in memory of Virginia Maiwurm: Shisler moved to accept Resolution #19-2007; Drushal seconded. Roll call vote passed the motion unanimously.
Resolution #20-2007 – March 2007 Donation in memory of Marylin A. Benfield: Shisler moved; Questel seconded to approve Resolution #20-2007. Roll call passed the motion unanimously.
Resolution #21-2007 – March 2007 Donation for Sidewalk Pavers: Shisler moved; Drushal seconded to accept Resolution #21-2007. The motion passed unanimously by roll call vote.
Resolution #22-2007 – March 2007 Donations from Doylestown Lioness Club: Shisler moved; Broehl seconded to approve Resolution #22-2007. Roll call passed the motion unanimously.
Resolution #23-2007 – March 2007 Corporate Signing for Wayne Savings Bank: Shisler moved; Questel seconded to approve Resolution #23-2007. Roll call passed the motion unanimously.
Drushal expressed concern regarding some of the wording not being accurate / appropriate. So noted that we are using the form they gave us to use.
Facilities:
Liberty Street Library Construction: At this time the Broehl recognized Ted Bogner to give an update on the Liberty Street project. He started out explaining the handouts that Lubelski gave them regarding the proposed new design for the sidewalk pavers. The final sidewalk pavers’ count is 829.
Crowley informed the board that a donation of $3,000.00 from the Trowel and Trellis Garden Club to be used exclusively toward landscaping is coming.
Bogner next handed out Notebook Index: Liberty Street Library Cost Updates and gave a review of the cost update for the project. The building is on budget and on schedule. Final reconciliation of bills will be at the July meeting.
Bogner reported that the temporary driveway will now become a permit driveway. It will be for two way traffic and four parking spaces were lost to accommodate this. There will be no issues with headlights in the neighbor homes as our exit is lined up with the alley.
At 8:32 p.m. Broehl made a motion to go into executive session for the purpose of discussing real estate. A second was given by Meyer.
Broehl moved to come out of executive session at 8:34 p.m. Seconded by Crowley.
A motion was made by Shisler and seconded by Drushal to make an offer of $42,000. on the adjacent property to the south of the Creston Branch Library. All were in favor.
Broehl stated she had no new news to offer about Doylestown at this time.
Human Resources Committee:
Meyer reported that the committee met twice in executive session, but had nothing further to report.
Operations:
Drushal turned the meeting over to Shatzer to give an explanation of the Policy File changes that are needed to line Wayne County Public Library up with several other CLEVNET libraries and to give the file a badly needed update. Drushal moved to accept the Policy File changes with a second from Meyer. The motion passed unanimously.
Drushal also made a motion to accept the donor thank you plaque design submitted by Studio Art. Broehl seconded the motion. The motion passed unanimously.
Public Relations: Shatzer reported that the Wooster Friends have made an offer to purchase, for the new library break room, two refrigerators and two microwave ovens for staff. We need to release the funds to purchase these items, then the Friends will reimburse the library. Broehl moved to accept with a second by Meyer. All were in favor.
UNFINISHED BUSINESS: There was none.
NEW BUSINESS: Questel brought up, and requested input from other board members, regarding setting up a speakers program on a monthly or bi-monthly bases. Lubelski suggested Linda Davis put together the information and make a presentation as to what is presently done and the procedures other libraries have in place for this. It will then be turned over to the Operations Committee to work on directing this.
Have the Operations Committee establish a committee to study the depth and quality of our current collection and see if the library is going in the direction that most serves the needs of the community.
Power suggested a retreat to further study this need and how to establish these guidelines.
Crowley requested input from the board regarding the ribbon cutting ceremony. It was decided that Power would do introductions, Broehl would read a poem, Meyer would bless the building and Stan Gault would cut the ribbon. Crowely will also be looking into the possibility of getting Governor Strckland to give a 10 minute speech.
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Power requested a motion to adjourn the meeting. Crowley moved to adjourn at 9:09 p.m. Questel seconded, and the motion passed unanimously.
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