April 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, April 18, 2006, 7:30 p.m.
Shreve Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:31 P.M.
ROLL CALL: Present: Richard Shisler, Ruth Crowley, Carroll Meyer, Brain Questel, Kevin Power, Margo Broehl, Doug Drushal
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Donna Teece, Clerk-Treasurer Assistant; Ted Bogner, Construction Manager; Sherry Hatter-Miller, Circulation Manager; Nancy Fortune, Shreve Manager; Linda Heichel, Branch Assistant; 1 guest.
COMMENTS FROM THE PUBLIC: None
CONSTRUCTION MANAGER UPDATE: Ted Bogner reviewed the Liberty Street project’s ancillary and site development budgets. The ancillary budget was presented to the board with time frames for completion. Decisions will need to be made to “fix” the costs in these budgets. In regards to the site development budget, the library continues to work on obtaining grants. Ted Bogner and Greg Lubelski have met with the City of Wooster on several occasions to discuss grants for site development. Mike Sigg, from the City of Wooster, as mentioned in today’s Daily Record, is working on obtaining grants for the sidewalks and other areas outside the contract lines (area outside the construction fence). The first phase of the two phase building project will be bid on May 23, 2006. The second phase will be bid in November 2006.
Meyer asked if there were any alternative materials to reduce water runoff of paved areas. Bogner is working with the city to make certain the water that is draining into the storm system is clean and free of debris. Basins will be placed as part of the construction and water restrictors will be positioned so that water drains at a rate the storm sewers can handle. Power mentioned a new porous pavement applicable for our climate is available from a Pennsylvania company; however, it is a new product and has not yet passed the test of time. Bogner stated that the increased amount of green space that the new library has, will help with water containment.
Drushal asked about the number of bid packages. Bogner stated there are 7 packages with alternates.
Bogner provided pictures of the selected brick with 3 different styles of mortar joints. Mortar makes up 30% of the wall, so the joints are an important part of the project. The board will make a decision on what type of joint to use on the library as well as the running and Flemish bonds. Bogner answered questions from the Board regarding the difference in the type of joints, and he suggested a variety of buildings in Wooster with different bonds and joints to view as examples.
PRESENTATION: Nancy Fortune was welcomed as the new Shreve Branch Manager. Nancy presented some beautiful crocheted blankets that library patrons have handcrafted for the area needy. During the recent Migration Sensation Festival, 55 children attended the library for a movie and craft. The program was so successful, the Migration group asked for 2 sessions next year. Nancy is interested in increasing programming to integrate the library with community activities.
APPROVAL OF MINUTES: Crowley moved and Broehl seconded to approve the March 21st regular Board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved, and Questel seconded to accept the March 21st Operations Committee meeting minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski discussed the changes to staffing at the Shreve Branch. Shreve will be changing their staffing pattern to mirror that of the Dalton Branch with two part time branch assistant positions to be posted soon. Lubelski again welcomed Nancy Fortune on her first day as Shreve Branch Manager.
Circulation for the 1st quarter was up double digits. A combination of library improvements, for example, weeding books not circulating, express videos and books section, changes in book ordering with centralized selection, shortened material processing with books on shelves sooner, upgrade of buildings, increased programming, and family movies, have all facilitated the increased circulation. Shatzer also mentioned with budget constraints of area schools and day cares, more groups are touring the library, hence bringing in new patrons.
The library has moved to some large programming events such as Harry Potter and National Library Week which brings new patrons to the library. Sherry Hatter-Miller stated that the public are excited about our programming.
Broehl expressed appreciation and commended the staff on their positive attitudes and pleasantness with the public.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer had nothing to add to her report.
COMMITTEE REPORTS:
Finance and Audit:
March 2006 Bank Reconciliation: Shisler notes an increased in the amount of funds than we have had in the past reflecting the addition of the bond funds. Interest rates on our investments are also rising. Shisler moved to approve the March bank reconciliation; Questel seconded, and the motion passed unanimously.
March 2006 Balance Sheet and Income Statement: Shisler moved to accept the balance sheet and income statement, and Broehl seconded. The motion passed unanimously.
Total Encumbrances at March 31, 2006:
General Fund
Liberty Street Fund
Larwill Fund
Hagelin Fund
|
$1,045,465.70
$1,359,079.92
$50,000.00
$131.75
|
Actual Revenue and Expenditures at March 31st, 2001-2006:
Shisler moved to accept, and Crowley seconded. The motion passed unanimously.
March 2006 Accounts Payable and Payroll: Shisler moved to approve March payroll and accounts payable; Drushal seconded, and the motion passed unanimously.
Resolution #8 – March 2006 Donations: Shisler moved to accept Resolution #8, and Drushal seconded. Roll call passed the motion unanimously.
Resolution #9 – Burton D. Morgan Foundation Donation: Special trustees issued a grant for the construction of the new library. Shisler expressed appreciation for this gift and moved to accept the resolution, Crowley seconded. The motion passed unanimously. Broehl stated that Stanley Gault is on the Foundation Board and he helped facilitate this grant.
Resolution #10 – Wayne County Community Foundation Donation: This is the Andrew Burkey fund; the donation is for the benefit of the Rittman Branch Library. Broehl noted that this is a wonderful opportunity to provided items to finish the Rittman project. Shisler moved to accept the donation; Questel seconded, and the motion passed unanimously.
Resolution #11 – Appropriation Changes to 2006 Budget: Donation from the Dough girls and the Burkey fund will be used to purchase shrubs and other items in Rittman library. Shisler moved to accept Resolution #11 and Crowley seconded. The motion passed unanimously.
Resolution #12 – Library Bond: Bonds will be ready for sale in June. The county commissioners will approve the sale next week. A public notice will be placed in the Daily Record and local residents will be given opportunity to buy these bonds. Long noted that we have received the first collection from the note in March. Shisler moved to sell the bonds for 6 million dollars. Broehl seconded, and the motion passed unanimously.
Public Auction, May 19, 2006: Shisler notes that Carquest parts store has generously allowed us to have a public auction at their site to auction off unneeded library items. Tom Terwilliger will be the auctioneer and is charitably donating his time.
Shisler moved to accept; Broehl seconded, and the motion passed unanimously.
Facilities:
Broehl reported that Marilyn Arwood, the former Shreve Manager has passed away. Marilyn will be remembered for her role in enhancing literacy in Shreve. She taught many children to read and encouraged families to read together. Broehl requested a memorial book in honor of Marilyn. Questel seconded, and motion passed unanimously.
Broehl notes there is some progress on the Doylestown project. The Village is monitoring wells at this time and completing the acquisition of the building. We will have more information in the near future.
Broehl moved to prepare and issue the construction documents. Drushal seconded. Roll call was unanimous. Power mentioned that the building project is on schedule.
Operations: Scheduled meeting for Thursday, May 11th at 5:30 PM. The topic will be donor recognition.
Druschal requested a letter of sympathy be sent to the family to Wilbur Dunbar, a past member of the board and devoted library patron. Broehl seconded. The motion passed unanimously.
UNFINISHED BUSINESS: Power asked the board members to invite community members to participate in the ad hoc committees: Building and Grounds as well as the Celebration committee.
NEW BUSINESS: No new business
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Broehl moved to adjourn the meeting, with Questel seconding adjournment at 9:04 P.M.
April 2006 Board Minutes
Regular Meeting of the Board of Trustees
Wayne County Public Library
Tuesday, April 18, 2006, 7:30 p.m.
Shreve Branch Library Meeting Room
CALL TO ORDER: Power called the meeting to order at 7:31 P.M.
ROLL CALL: Present: Richard Shisler, Ruth Crowley, Carroll Meyer, Brain Questel, Kevin Power, Margo Broehl, Doug Drushal
Also Present: Greg Lubelski, Director; Jennifer Shatzer, Assistant Director; Katherine Long, Clerk-Treasurer; Donna Teece, Clerk-Treasurer Assistant; Ted Bogner, Construction Manager; Sherry Hatter-Miller, Circulation Manager; Nancy Fortune, Shreve Manager; Linda Heichel, Branch Assistant; 1 guest.
COMMENTS FROM THE PUBLIC: None
CONSTRUCTION MANAGER UPDATE: Ted Bogner reviewed the Liberty Street project’s ancillary and site development budgets. The ancillary budget was presented to the board with time frames for completion. Decisions will need to be made to “fix” the costs in these budgets. In regards to the site development budget, the library continues to work on obtaining grants. Ted Bogner and Greg Lubelski have met with the City of Wooster on several occasions to discuss grants for site development. Mike Sigg, from the City of Wooster, as mentioned in today’s Daily Record, is working on obtaining grants for the sidewalks and other areas outside the contract lines (area outside the construction fence). The first phase of the two phase building project will be bid on May 23, 2006. The second phase will be bid in November 2006.
Meyer asked if there were any alternative materials to reduce water runoff of paved areas. Bogner is working with the city to make certain the water that is draining into the storm system is clean and free of debris. Basins will be placed as part of the construction and water restrictors will be positioned so that water drains at a rate the storm sewers can handle. Power mentioned a new porous pavement applicable for our climate is available from a Pennsylvania company; however, it is a new product and has not yet passed the test of time. Bogner stated that the increased amount of green space that the new library has, will help with water containment.
Drushal asked about the number of bid packages. Bogner stated there are 7 packages with alternates.
Bogner provided pictures of the selected brick with 3 different styles of mortar joints. Mortar makes up 30% of the wall, so the joints are an important part of the project. The board will make a decision on what type of joint to use on the library as well as the running and Flemish bonds. Bogner answered questions from the Board regarding the difference in the type of joints, and he suggested a variety of buildings in Wooster with different bonds and joints to view as examples.
PRESENTATION: Nancy Fortune was welcomed as the new Shreve Branch Manager. Nancy presented some beautiful crocheted blankets that library patrons have handcrafted for the area needy. During the recent Migration Sensation Festival, 55 children attended the library for a movie and craft. The program was so successful, the Migration group asked for 2 sessions next year. Nancy is interested in increasing programming to integrate the library with community activities.
APPROVAL OF MINUTES: Crowley moved and Broehl seconded to approve the March 21st regular Board meeting minutes. The motion passed unanimously.
ACCEPTANCE OF COMMITTEE MINUTES: Shisler moved, and Questel seconded to accept the March 21st Operations Committee meeting minutes. The motion passed unanimously.
DIRECTOR’S REPORT: Narrative, statistical and personnel reports as distributed.
Lubelski discussed the changes to staffing at the Shreve Branch. Shreve will be changing their staffing pattern to mirror that of the Dalton Branch with two part time branch assistant positions to be posted soon. Lubelski again welcomed Nancy Fortune on her first day as Shreve Branch Manager.
Circulation for the 1st quarter was up double digits. A combination of library improvements, for example, weeding books not circulating, express videos and books section, changes in book ordering with centralized selection, shortened material processing with books on shelves sooner, upgrade of buildings, increased programming, and family movies, have all facilitated the increased circulation. Shatzer also mentioned with budget constraints of area schools and day cares, more groups are touring the library, hence bringing in new patrons.
The library has moved to some large programming events such as Harry Potter and National Library Week which brings new patrons to the library. Sherry Hatter-Miller stated that the public are excited about our programming.
Broehl expressed appreciation and commended the staff on their positive attitudes and pleasantness with the public.
ASSISTANT DIRECTOR’S REPORT: Narrative report as distributed.
Shatzer had nothing to add to her report.
COMMITTEE REPORTS:
Finance and Audit:
March 2006 Bank Reconciliation: Shisler notes an increased in the amount of funds than we have had in the past reflecting the addition of the bond funds. Interest rates on our investments are also rising. Shisler moved to approve the March bank reconciliation; Questel seconded, and the motion passed unanimously.
March 2006 Balance Sheet and Income Statement: Shisler moved to accept the balance sheet and income statement, and Broehl seconded. The motion passed unanimously.
Total Encumbrances at March 31, 2006:
General Fund
Liberty Street Fund
Larwill Fund
Hagelin Fund
|
$1,045,465.70
$1,359,079.92
$50,000.00
$131.75
|
Actual Revenue and Expenditures at March 31st, 2001-2006:
Shisler moved to accept, and Crowley seconded. The motion passed unanimously.
March 2006 Accounts Payable and Payroll: Shisler moved to approve March payroll and accounts payable; Drushal seconded, and the motion passed unanimously.
Resolution #8 – March 2006 Donations: Shisler moved to accept Resolution #8, and Drushal seconded. Roll call passed the motion unanimously.
Resolution #9 – Burton D. Morgan Foundation Donation: Special trustees issued a grant for the construction of the new library. Shisler expressed appreciation for this gift and moved to accept the resolution, Crowley seconded. The motion passed unanimously. Broehl stated that Stanley Gault is on the Foundation Board and he helped facilitate this grant.
Resolution #10 – Wayne County Community Foundation Donation: This is the Andrew Burkey fund; the donation is for the benefit of the Rittman Branch Library. Broehl noted that this is a wonderful opportunity to provided items to finish the Rittman project. Shisler moved to accept the donation; Questel seconded, and the motion passed unanimously.
Resolution #11 – Appropriation Changes to 2006 Budget: Donation from the Dough girls and the Burkey fund will be used to purchase shrubs and other items in Rittman library. Shisler moved to accept Resolution #11 and Crowley seconded. The motion passed unanimously.
Resolution #12 – Library Bond: Bonds will be ready for sale in June. The county commissioners will approve the sale next week. A public notice will be placed in the Daily Record and local residents will be given opportunity to buy these bonds. Long noted that we have received the first collection from the note in March. Shisler moved to sell the bonds for 6 million dollars. Broehl seconded, and the motion passed unanimously.
Public Auction, May 19, 2006: Shisler notes that Carquest parts store has generously allowed us to have a public auction at their site to auction off unneeded library items. Tom Terwilliger will be the auctioneer and is charitably donating his time.
Shisler moved to accept; Broehl seconded, and the motion passed unanimously.
Facilities:
Broehl reported that Marilyn Arwood, the former Shreve Manager has passed away. Marilyn will be remembered for her role in enhancing literacy in Shreve. She taught many children to read and encouraged families to read together. Broehl requested a memorial book in honor of Marilyn. Questel seconded, and motion passed unanimously.
Broehl notes there is some progress on the Doylestown project. The Village is monitoring wells at this time and completing the acquisition of the building. We will have more information in the near future.
Broehl moved to prepare and issue the construction documents. Drushal seconded. Roll call was unanimous. Power mentioned that the building project is on schedule.
Operations: Scheduled meeting for Thursday, May 11th at 5:30 PM. The topic will be donor recognition.
Druschal requested a letter of sympathy be sent to the family to Wilbur Dunbar, a past member of the board and devoted library patron. Broehl seconded. The motion passed unanimously.
UNFINISHED BUSINESS: Power asked the board members to invite community members to participate in the ad hoc committees: Building and Grounds as well as the Celebration committee.
NEW BUSINESS: No new business
COMMENTS FROM THE PUBLIC: There were none.
ADJOURNMENT: Broehl moved to adjourn the meeting, with Questel seconding adjournment at 9:04 P.M.